This data privacy statement informs users about the type, scope and purposes of the collection and use of personal data by the responsible provider on this website and our other online offerings (hereinafter “offering”).
RESPONSIBLE PROVIDER:
KEONYS
24 Quai Gallieni
92150 SURESNES
Tel : +33 1 81 93 8163
E-mail : 3DX@keonys.com
Martin Grunau : Chief Operating Officer
CONTACT INFORMATION OF THE DATA PROTECTION OFFICER:
DMS avocats
c/o Keonys, 24, quai Gallieni Bâtiment A – 92158 SURESNES
Email : dataprotection@keonys.com
GENERAL
The use of our website is generally possible without providing personal information.
Any personal information (such as name, address or e-mail address) that may be collected on this site is always collected, as far as possible, on a voluntary basis.
In addition, we collect information relating to the navigation on our site. This includes information about your computer and your visit to our website, in particular your IP address, your place of residence, the browser you are using, the referring URL, the duration of your visit and the pages you have visited.
In addition to the other types of use mentioned in this data protection policy, we use your personal data to optimise your browsing by personalising our Internet pages and improving our subscription services.
By completing a registration form on our website, you agree to receive e-mails from KEONYS.
These emails contain information about our new offers and products.
We do not make the personal data we process for sending e-mails available to third parties. You have the possibility to cancel the receipt of these e-mails at any time without retroactive effect.
We use browser information to operate and improve our web pages and subscription service. We use this browsing information alone or in combination with your personal data to send you personalized information about our company.
These data are never transmitted to third parties without your express consent.
ACCESS DATA / SERVER LOG FILES
The service provider (or its host) collects data concerning each access to the offer (“server log files”). These access data include:
- The name of the site visited, the file, the date and time of the visit, the volume of data transferred, the notification of successful visit, the type of browser and its version, the user’s operating system, the referring URL (the site previously visited), the IP address and the requesting provider.
The service provider uses the log data only for statistical analysis purposes for the purpose of evaluating, securing and optimising the offer. The provider reserves the right to review the log data retroactively if there is a justifiable suspicion of illegal use based on concrete indications.
LEGAL BASIS FOR PROCESSING OF PERSONAL DATA
Where we require affected individuals to consent to the processing of personal data, the legal basis is Art. 6 para. 1 lit. a of the EU’s General Data Protection Regulation (GDPR).
When we process personal data in the course of fulfilling a contract to which the affected individual is a party, the legal basis is Art. 6 para. 1 lit. b GDPR. This also applies to processing in the context of pre-contract activities.
Where processing of personal data is required to fulfill a legal obligation on our enterprise, the legal basis is Art. 6 para. 1 lit. c GDPR.
Where vital interests of the affected person or other natural persons require the processing of personal data, the legal basis is Art. 6 para. 1 lit. d GDPR.
Where the processing of data is required to safeguard a legitimate interest of our enterprise or a third party and where the interests, fundamental rights and basic freedoms do not outweigh the aforenamed interest, the legal basis of data processing is Art. 6 para. 1 lit. f GDPR.
DATA DELETION AND STORAGE DURATION
Personal data of affected individuals shall be deleted or barred from access as soon as the purpose of data storage is fulfilled. Additionally, data may be stored if and when required by European or national legislation, i.e. European regulations, statutes or other provisions to which the responsible party is subject.
Data shall also be deleted or barred from access upon lapse of a storage period prescribed by one of the aforementioned legal instruments, provided that further storage is not required for purposes of the conclusion or fulfillment of a legal contract.
CONTACT FORM AND EMAIL CONTACT
A contact form is available on our website and can be used for electronic contact. If a user uses this option, the data entered in the input mask is then transmitted to us for registration. This is the following data:
- First name
- Last Name
- E-mail address
- Company name
- Position
- Country
For data processing, your consent will be obtained as part of the sending process by referring to this data protection statement.
Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be recorded.
In this context, no data is transferred to third parties. The data is used exclusively for conversation processing.
If the user’s consent is obtained, Article 6(1)(a) of the DGPS serves as the legal basis for the processing of the data.
The legal basis for the processing of data transmitted by sending an e-mail is Article 6(1)(f) of the DGPS. If the contact by e-mail is for the purpose of concluding a contract, Article 6(1)(b) of the DGPS provides an additional legal basis for the processing.
The processing of personal data from the input mask is only used to process the contact. In the event of contact by e-mail, this fact also constitutes a legitimate and necessary interest in the processing of the data.
Other personal data processed during the sending process are used to prevent misuse of the contact form and to ensure the security of our IT systems.
The data shall be deleted as soon as they cease to be necessary for the purpose of their collection. For personal data from the contact form entry mask and those sent by e-mail, this is the case when the conversation in question with the user ends. The conversation is deemed to be over when the circumstances allow us to conclude that the elements concerned have been definitively clarified.
At any time, the user has the possibility to withdraw his consent to the processing of personal data. If the user has contacted us by e-mail, he or she may at any time object to the storage of his or her personal data. In such a case, the conversation cannot be continued.
See below for a description of how revocation of consent and opposition to retention are made possible.
In this case, all personal data recorded following the contact is deleted.
NEWSLETTER
Our website offers the possibility to subscribe to a free newsletter. To this end, when subscribing to the newsletter, the data of the input mask are transmitted to us. Required data :
- Civility
- First name
- Last Name
- Company name
- Position
- E-mail address
For data processing, your consent will be obtained during the registration process by referring to this data protection statement.
In connection with the processing of data for the distribution of newsletters, no data is disclosed to third parties. The data is only used to send the newsletter and is stored in our customer relationship management system.
COOKIES
Cookies are small files that allow users (PC, smartphone, etc.) to store specific information related to this device on their access device. On the one hand, they serve to make websites more user-friendly, which benefits users (e. g. registration of identifiers). They also make it possible to collect statistical data on the use of the website and to analyse them in order to improve the offer. Users may have an influence on the use of cookies. Most browsers offer an option that limits or completely prevents the recording of cookies. However, it should be remembered that deactivating cookies may limit usage, and more particularly user comfort.
You can control many cookies placed for advertising purposes by clicking on the following links http://www.aboutads.info/choices/ for the United States or http://www.youronlinechoices.com/uk/your-ad-choices/ for the European Union.
GOOGLE ANALYTICS
This website uses Google Analytics, a web analytics service provided by Google Inc. “(“Google”). Google Analytics uses “cookies”, small text files that are stored on your computer and allow an analysis of your use of our website. The information generated by the cookie about the use of this website by users is generally transferred to a Google server in the USA, where it is stored.
If the IP address anonymization function on this website is activated, the IP address of users is first abbreviated by Google, but only within the Member States of the European Union and in the other Contracting States of the Agreement on the European Economic Area. The full IP address is only transmitted to Google’s server in the USA in exceptional cases, where it is then shortened. The anonymization of the IP address is active on this website. At the request of the website operator, Google will use this information to evaluate your use of the website, generate activity reports and provide the website operator with other services related to website and Internet usage.
The IP address determined by your browser as part of Google Analytics is not associated with other Google data. Users can prevent the storage of cookies by making the appropriate settings in their browser software; however, this offer is intended to inform users that, in this case, you may not be able to use all the functions of this website in full. Users may also prevent Google from storing data generated by the cookie relating to their use of the website (including their IP address) and from processing this data by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
As an alternative to the browser add-on or within mobile device browsers, click on this link https://tools.google.com/dlpage/gaoptout?hl=en to prevent Google Analytics from registering on this website in the future. To do this, an “opt-out” cookie is stored on your machine. To delete your cookies, you must click on this link again.
HUBSPOT
We utilize HubSpot for our online marketing activities on this website. HubSpot is a software company from the USA with a subsidiary in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Telephone: +353 1 5187500.
This involves an integrated software solution, with which we cover various aspects of our online marketing. This includes, among other things:
Our registration service enables visitors of our website to learn more about our company, to download content and to provide their contact information as well as additional demographic information. This information as well as the contents of our web site are saved on servers of our software partner HubSpot. It can be used by us to get in contact with visitors of our web site and to determine which services of our company are of interest to them. All information collected by us is subject to this privacy policy. We utilize all information collected exclusively for optimizing our marketing activities.
The legal basis for the use of services from HubSpot is Art. 6 I f of DS-GVO (data protection basic regulation) – legitimate interest. Our legitimate interest in the use of this service is the optimization of our marketing activities and the improvement of our service quality on the web site.
More information on the privacy policies of HubSpot.
More information from HubSpot with respect to the EU privacy policies.
More information on the cookies used by HubSpot can be found here & here.
If you do not want any collection of data by HubSpot in general, you can prevent the storage of cookies at any time through your browser settings.
WEBINARS
Description and Scope of Data Processing
On our website, we offer users the opportunity to register for webinars; this requires the user to submit personal data. These data are entered into an input mask, transmitted to us and stored by us.
The following data are collected as part of the registration process:
First name
Surname
Company
Email Address
Name of participant
As part of the registration process, we require that the user consent to our processing of this information.
For webinars we work together with the US provider LogMeIn Inc. (GoToWebinar). You receive your dial-in data directly from LogMeIn. To this purpose, we transfer your login information to LogMeIn in California/USA. LogMeIn Inc. is certified under the EU-U.S. Privacy Shield.
For the integration between different tools we use also Zapier (to send user data to GoToWebinar, for registering you to the webinars), a service of Zapier Inc, 548 Market St #62411, San Francisco, California CA 94104-5401, USA. Zapier fully supports the privacy rights of our customers and our users and is fully GDPR-compliant. Further information on data protection at Zapier can be found at zapier.com/privacy.
To ensure an adequate level of data protection, we have entered into a contract processing agreement with LogMeIn and Zapier based on the EU Standard Contract Clause. The legal basis for the use of LogMeIn Inc. is Art. 6 Para. 1 GDPR.
Furthermore our data protection information applies.
GOOGLE MAPS
This site uses the Google Maps mapping service via an API. The supplier is Google Inc. 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Using Google Maps features requires recording your IP address. This information is generally transmitted to a Google server in the USA where it is stored. The provider of this website has no influence on this data transmission.
You can find more information about the use of user data in Google’s data protection statement: https://policies.google.com/privacy?hl=en&gl=en.
This represents a justified interest in the spirit of Art. 6 para. 1 paragraph of the DSGVO (General Data Protection Regulations).
The purpose of using Google Maps is to provide a corresponding representation of our online offers and to facilitate the search for the places indicated on our website.
IP addresses are generally transmitted to a Google server in the USA where they are stored. The provider of this website has no influence on this data transmission.
YOUTUBE
Some pages on our website include videos recorded on YouTube. Youtube is a service of the American company Google Inc. For all YouTube videos on our website, the “advanced privacy mode” is enabled. This advanced privacy mode is provided by YouTube and ensures that YouTube does not store any cookies containing personal data on your computer until you click on any video to launch it on the YouTube video player. When calling up websites and integrating videos, the IP address is transmitted.
It is not personally assigned if you have not identified yourself before the page is called up on YouTube or another Google service or if you are not permanently identified.
As soon as you start playing integrated YouTube videos by clicking on them, YouTube saves only cookies on your computer, in advanced privacy mode, that do not contain any identifying data. These cookies can be blocked by the settings and corresponding extensions of the web browser.
Additional information on the integration of Youtube videos can be found in YouTube’s privacy statements. Using YouTube videos.
HYPERLINKS TO TWITTER, YOUTUBE, LINKEDIN
Some of our internal offers include hypertext links to other websites that are not operated by KEONYS. We do not monitor these websites and are not responsible for their content or the way they process personal data.
The processing is necessary for the legitimate interests pursued by our company, and the interests or fundamental rights and freedoms of the data subject do not prevail over those interests. In the case of the use of hyperlinks, the legal basis for the processing of personal data is Article 6(1)(f) of the DGPS.
For an attractive user experience, our digital offer also includes “social plugin” functions.
TWITTER :
For the Twitter network. They are offered and operated by Twitter Inc, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland. The contents of the widget are transmitted directly by Twitter to your browser and displayed accordingly in our environment without us having any influence on the contents.
YOUTUBE :
For the YouTube network. They are offered and operated by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. The contents of the widget are transmitted directly by YouTube to your browser and displayed accordingly in our environment without us having any influence on the contents.
To protect your privacy, we offer these social plugins as a clickable button in the form of an HTML link, i.e. your data is only transmitted when you click the plugin button actively (share, like, etc.), and if you are registered with these social service providers and have visited their sites previously. Before that, no data is transmitted.
Social plugins offer you the possibility to share content from our offer through your personal social media account.
However, if you use this function on the KEONYS website, none of your personal data will be processed.
The social media provider can associate the visit to our page with your user account. In this respect, we would like to point out that KEONYS has no influence on this and does not receive any information on the content of the data transmitted and its use by the social media provider.
The data shall be deleted as soon as they cease to be necessary for the purpose of their collection.
You will find more detailed information on how, why and to what extent your data will be further processed and used by the various social network providers in their privacy statements. You will also learn more about your rights in this regard and the possibilities of setting up your privacy settings.
Data privacy information for Twitter
DATA PRIVACY INFORMATION REGARDING JOB APPLICATION MANAGEMENT
Collection, processing and use of personal data
Your personal data, such as your name and contact details, as well as the application documents you send us through an online application, are initially submitted unchanged in an internal application portal. Unauthorized access to your data during the transmission phase is excluded. Online applications and the application management system in which your data is stored are protected by secure access. All our employees have an obligation of discretion and respect for the confidentiality of data.
Categories of recipients
Only KEONYS personnel department employees and competent KEONYS managers have access to your data and must examine your information in connection with current vacancies.
Purpose of the processing operation
Your data is collected, processed and used exclusively for the purpose of your application to KEONYS. It is not used for any other purpose or transmitted to third parties.
Right of revocation
You may withdraw your consent at any time, without retroactive effect. In this case, we will no longer process your data, unless there are compelling and legitimate reasons for further processing.
Contact person for data protection
If you have any questions about the collection, processing or use of your personal data, about the disclosure, rectification, blocking or deletion of data or about the revocation of consent granted, please contact: marketing.france@keonys.com
Disclosure of data
There are no plans to transfer the data from the applications to a third country or to an external organisation.
How long your data will be kept
We keep your data as long as you are actively looking for a position at KEONYS, but no later than six months after the end of the application process. At that time, we will delete your data from the application management system.
Consent to the subsequent storage of your data
Beyond this storage period, we will only process and use your data if you have given us your consent for this purpose. Storage, processing and use then only take place to contact you if a suitable position is available. In this case, the retention period is one year after the end of the application procedure. You may revoke your consent at any time, without retroactive effect, by sending an e-mail to marketing.france@keonys.com.
CANCELLATION, CHANGES, AUTHORIZATIONS AND UPDATES
The user has the right to receive information on request about their personal data which has been collected and stored. The user also has the right to correct incorrect data or the blocking and deletion of their personal data, insofar as there are no contradictory statutory retention obligations.
Right of appeal to the supervisory authority
Additionally, the user is entitled to register a complaint with the data privacy supervisory authority regarding our processing of his or her personal data.